Knowledgebase:
How to Scheduled teams meeting in Outlook
Posted by ADMIN O365 Helpdesk, Last modified by O365 HELPDESK on 31 March 2023 07:35 PM

How to Schedule a Teams meeting

Outlook on the desktop

  1. Open Outlook and switch to the calendar view.

  2. Select New Teams Meeting at the top of the view.

    New Teams Meeting in Outlook

    Note: Even if you begin by selecting New Meeting or New Appointment, you can make it a Teams meeting by selecting Teams Meeting at the top of the new event form.

  3. Add your invitees to the Required or Optional field(s)—you can even invite entire contact groups (formerly known as distribution lists).

  4. Add your meeting subject, location (if applicable), start time, and end time.

  5. Create your message.

  6. Select Send.

Note: The Teams meeting join details are added to the meeting invite automatically.

If you don’t see the New Teams Meeting icon in the desktop version of Outlook, the Teams add-in for Outlook might not be installed properly.

Outlook on the web

  • In the new event form, select the Teams meeting toggle to turn it on.

    The Teams meeting toggle is on the right

After the invite is sent, you'll see the meeting join details in the event.

How to Remove Teams from a meeting

You can remove Teams from a meeting while you're creating the meeting, but not after you send the invitation.

Outlook on the desktop

  • At the top of the new meeting form, select Settings > Don't Host Online.

    Select Don't Host Online
     

​​​​​​Outlook on the web

  • In the new event form, select the Teams meeting toggle to turn it off.

Make all meetings Teams meetings

You can turn on a Calendar option so that all the meetings you schedule from Outlook—including Outlook on the web and mobile—will be held online with Teams.

Note: Depending on the release update schedule for your organization, you may not currently have access to this feature.

Outlook on the desktop

  1. At the top of the Outlook screen, select File > Options.

  2. On the Outlook Options page, select Calendar on the left.

  3. Under Calendar options, select Add online meeting to all meetings.

    Select Add online meeting to all meetings

Outlook on the web

  1. At the top right of the screen, select Settings  Settings button and then View all Outlook settings at the bottom right.

  2. Select Calendar > Events and invitations > Add online meetings to all meetings.

    Select Add online meeting to all meetings

  3. Select Save.

Thanks..!!

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